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OPD queue management system for hospitals and clinics

Patients check themselves in, move through the queue on their own, and hear their names called out loud. Your reception desk stops running the waiting room.

Free setup and staff training. Live in a week.

200+Patients a day managed
−62%Shorter wait times
2 hrsReception time saved daily
1 weekTo go live
200 patients a day. Rural West Bengal. Older patients, basic phones, patchy internet.

PMRI Homeopathic Hospital runs its entire OPD on OPD Pilot.

Read the Case Study →
Why clinics switch

Four things change from day one

Patients stop leaving

They can see where they stand, so they wait.

Doctors never sit idle

The next patient moves before the last one is out.

Reception gets two hours back

Nobody answers the only question patients ask.

The room stays calm

Names called aloud, in the patient’s own language.

How it works

A full day, in five steps

Your staff touch only two of them. The rest runs on its own, from check-in to close.

1

The patient arrives and checks in

They scan the poster at your entrance, or reception taps once. Either way they're in the queue.

2

The board picks up the queue

Waiting, in consultation, done. Live for reception, live on the waiting-room screen, live on the patient's phone.

3

The system calls the next patient forward

Switch on automatic mode and it moves patients as consultations finish, up to the limit you set.

4

The name is announced

Out loud on your screen, in that patient's language, with a chime before it.

5

The day closes itself

Patients who never arrived are marked absent. Tomorrow starts clean.

Getting started

What the first week looks like

We say “live in a week” a lot on this page. Here is the week.

Day 1

We set it up with your names

You send your doctors, timings and a patient list. We do the rest.

  • Doctors, sitting days and consultation lengths
  • Your patient list imported from a spreadsheet
  • Your clinic name on the slips and the screen
Day 2–3

Your staff are trained

One short session at your desk, on your own data.

  • Reception learns the board in about an hour
  • No technical background needed
  • We stay on WhatsApp while you settle in
Day 4–7

You run a live day

A real OPD day on the system, with us watching alongside.

  • We adjust the settings to how you actually work
  • Announcements and the waiting-room screen switched on
  • By the end of the week it is simply how you run

Setup and training are free, and we do the work — not you.

What you need

No hardware to buy

The queue runs on what is already in your clinic.

The screens you already have

Any computer or tablet with a browser for reception, and any TV or monitor for the waiting room. Nothing to buy.

Your patients’ own phones

The queue opens in a browser from a link. No app to download, and it works on basic Android phones.

An ordinary internet connection

Built for patchy rural connections. If the line drops, the board keeps working and catches up when it returns.

Your existing printer, if you use one

Token slips print on a normal or thermal printer. If you would rather not print at all, you do not have to.

See it live

See it run on your own patient list

15 minutes, set up with your doctors' names and your timings.

What’s included

Everything you get out of the box

One module, fully set up. No add-ons to buy before it works.

Live check-in board

Who's arrived, who's with the doctor, who's waiting — on one screen.

Automatic queue mode

The system calls patients forward by itself, with no one minding the screen.

Concurrent-patient limit

Cap how many are in consultation at once, matched to how your doctors work.

Drag between columns

Reorder the waiting room by dragging, like names on a whiteboard.

Per-doctor token series

Two doctors side by side don't share one confusing sequence.

Board filters

Narrow to one doctor when several are running at the same time.

Reschedule in place

Move a patient who can't wait — without leaving the board.

Conflict-safe updates

Two staff working the board can't overwrite each other.

Automatic absent marking

No-shows are closed off automatically at the end of the day.

Self-updating screen

Refreshes continuously and pauses when nobody's looking.

Smart Queue view

Today, reordered into the sequence patients will actually be seen in.

Queue position tracking

Powers the announcements and each patient's live view.

Operational Impact

Built for Everyone in Your OPD

For the Owner

"I can see my entire OPD live on my phone — without being there. I don't chase staff for updates anymore. I see revenue and patient satisfaction improve daily."

Clinic owner checking the live OPD dashboard on his phone

For the Doctor

"I press one button. The next patient walks in. I don't wait or ask who's next. I just focus on treatment — the software handles everything else."

Doctor reviewing the live OPD Queue on his tablet during consultation

For the Receptionist

"I don't make reminder calls anymore. I don't answer 'when is my turn?' 200 times a day. I don't manage registers or chaos. I handle patients without stress."

Receptionist calmly using the live OPD dashboard on a tablet at the reception desk

For the Patient

"I know my exact turn and track my wait live on my phone. I feel like I'm at a premium hospital. I tell my friends about this clinic."

Patient in the waiting area tracking his live queue position on the OPD Pilot Queue Tracker
Before and after

By hand, or on OPD Pilot

The same eleven moments in an OPD day, run both ways.

By hand, today
With OPD Pilot
Joining the queue
A name in a paper register, or a token slip handed over at the desk.
Patient scans the QR poster at your door, or reception adds them in one tap.
Knowing your turn
Patients walk up and ask, again and again. Reception guesses an answer.
Live position and an honest wait estimate on the patient’s own phone — no app.
Calling the next patient
Someone steps out and shouts a name over a full waiting room.
Announced aloud automatically, in that patient’s language — Bengali, Hindi or English.
Gaps between consultations
The doctor finishes, then waits while someone finds and fetches the next patient.
Automatic mode moves the next patient forward the moment one finishes, up to the limit you set.
Two doctors running together
One register, one queue, and constant arguments about whose patient is next.
Each doctor runs their own token series on the same board, side by side.
Emergencies and reordering
Scratch out the register and rewrite it — and hope everyone saw the change.
Drag to reorder. Reception, the waiting-room screen and every phone update together.
Patients who never arrive
They sit in the list all day. Nobody is sure who actually turned up.
Marked absent automatically when the day closes, so tomorrow starts clean.
What you know at close
Whatever someone remembers, or a manual count of the register.
Patients seen, absentees and average wait, ready every evening.
Reception’s day
Two hours of it goes to answering “when is my turn?”
That time comes back. The question mostly stops being asked.
Typical waiting time
However long the room takes — nobody is measuring it.
62% shorter across the OPDs running on OPD Pilot.
Getting started
Nothing to install — and nothing improves either.
Live in a week. No hardware to buy; runs on the screens you already have.
Security & data

Patient information, handled carefully

Encrypted in transit

Every connection to OPD Pilot is over HTTPS, from reception and from patients’ phones.

Staff see only their role

Reception, doctors and the owner get different access. You decide who can do what.

Your data is yours

Export any list to CSV or Excel whenever you want. Leaving does not mean losing your records.

Only what the queue needs

Patients see their own position and nothing about anyone else. The waiting-room screen shows names and tokens only.

Read how we handle your data →

The platform

Works with the rest of OPD Pilot

Token & waiting room display

Put the queue on any screen.

QR self check-in

Patients mark their own arrival at your door.

Patient portal

The live queue on their own phone, no app.

Pricing

What it costs

One monthly price for the clinic, not a charge per patient or per message. Setup, training and support are included.

See pricing →
No hardware to buy Live in a week Your data exports any time Support from the team that built it
FAQ

Questions we get asked

No. They tap the link in their WhatsApp message and it opens in their phone's browser. Nothing to download, no password.

One week. We install it, import your patient list and train your reception team in thirty minutes.

Yes. Automatic mode calls patients forward as consultations finish, and announcements fire on their own. Your staff mark arrivals and mark patients done. Everything between happens by itself.

Each doctor can run a separate token series, and the board filters to one doctor at a time.

Any TV or spare monitor with a browser. No special hardware, no kiosk, no token machine.

Get started

Book a 15-minute demo

15 minutes, on a system set up with your own doctors' names. No pitch — if it isn't right for you, we'll say so.

Chat on WhatsApp

No commitment · No credit card · Live in a week

Book a free demoTell us a little about your OPD — we reply within 24 hours.